Receptionist/Administrative Assistant/Office Expeditor

08 Aug 2017 2:13 PM | Anonymous member (Administrator)

Company: Pfluger Architects

Job Description:

Progressive Architectural firm is seeking a dependable, full-time administrative assistant with excellent computer skills to assist with project administration. Past experience with A/E firm is preferred but not necessary. Great long-term opportunities and benefits.

What You Will Do:

  • Answer busy multi-line phone and direct callers appropriately
  • Greet/welcome all guests and notify the appropriate staff member of their arrival
  • Send email notifications to all employees, as needed
  • Monitor conference room reservation system throughout the day and notify appropriate staff of possible conflicts
  • Assist with booking and canceling conference room reservations
  • Ensure lobby and lobby-facing conference rooms remain tidy throughout the day
  • Empty and load dishwashers daily
  • Maintain kitchen daily (cleaning and supply stocking)
  • Assist with administrative projects/tasks/special events, as needed
  • Make deliveries and run office errands, as needed
  • Schedule office fleet vehicle maintenance, as needed


Qualifications:
  • Minimum 3-5 years of experience in an administrative capacity
    Strong attention to detail and multi-tasking skills
  • Excellent organizational and technical skills (MS Office – Excel and Word)
  • “Can-Do” attitude: must be able to determine priorities and exhibit a high level of initiative and follow-through
  • Must be able to function well both independently and as part of a team
  • Excellent communication and relationship management skills\
  • Ability to interact professionally with all levels of the Firm, Clients and Consultants
  • Must be able to work overtime on an as-needed basis
  • Must have professional personal presentation
  • Must have professional phone-etiquette
  • Must be reliable

Email cover letter with salary requirements and resume in PDF format to resumes@pflugerarchitects.com
No Phone calls, please.

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